Accounting Specialist I

Location: Allen, TX

Department: Accounting

Type: Full Time

Min. Experience: Entry Level

Forte Payment Systems is a professional high-tech company that provides merchant accounts and payment processing solutions.  Our work environment is not like most.  Don’t mistake our casual easy-going attitude for laziness.  We work hard, but we also know that people are more productive when they are happy.  Hard work is rewarded with competitive salaries, an extensive benefits package and fun activities such as office game tournaments, family picnics, monthly lunches and more.

We are looking for an Accounting Specialist I who will be responsible for manual invoicing, receiving and posting checks, researching erroneous checks, following-up with merchants regarding past due payments and resolving payment issues.

Essential duties and responsibilities include the following: 

  • Compile and prepare monthly manual invoicing in QuickBooks
  • Prepare invoicing and receive payment for equipment orders
  • Post adjustments to auto generated invoices from proprietary system
  • Complete pricing changes on accounts that have become or fallen off PCI Compliance
  • Produce spreadsheets to upload into QuickBooks
  • Receive and record paper checks
  • Record electronic payments
  • Research erroneous checks
  • Contact merchants monthly via email and phone regarding past due payments
  • Resolve payment issues and resolve past due accounts
  • Prepare consolidated spreadsheets to support invoices – sent to outside Customers
  • Complete assigned trouble tickets
  • Issue and record refunds to merchants and verify properly supported
  • Make pricing adjustments on merchant accounts and verify properly supported
  • Maintain wire tracking and transfers between company accounts
  • Make bank transfers
  • Complete month end close processes such as bank reconciliations or general ledger supporting documents
  • Prepare and record journal entries
  • Business process improvements through documentations and automations
  • Interaction with customers (both internal and external)
  • Issue identification and troubleshooting
  • Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must have 1-3 years of experience in an accounting function.
  • Degree in Accounting is preferred or equivalent experience
  • Must have working knowledge of Microsoft Office products.
  • Must have working knowledge of QuickBooks.
  • Must have an understanding of accounting principles.
  • Must have strong spreadsheet skills.
  • Must have ability to learn proprietary systems quickly.
  • Must have commitment to quality and customer service.
  • Must have ability to work effectively under stressful working conditions, tight deadlines and be able to adapt to change
  • Must be able to work well independently or in a team environment.
  • Must have ability to thrive in a fast paced, high energy work environment.
  • Must be organized, responsible and reliable
  • Must be able to communicate with internal and external customers in a clear, concise and understandable manner both verbally and in writing.
  • Must be able to communicate effectively under extreme pressure.
  • Must possess excellent analytical and problem solving skills.
  • Must have problem analysis and assessment skills.


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