Accounting Specialist I

Location: Allen, TX

Department: Accounting

Type: Full Time

Min. Experience: Entry Level

Forte Payment Systems is a professional high-tech company that provides merchant accounts and payment processing solutions.  Our work environment is not like most.  Don’t mistake our casual easy-going attitude for laziness.  We work hard, but we also know that people are more productive when they are happy.  Hard work is rewarded with competitive salaries, an extensive benefits package and fun activities such as office game tournaments, family picnics, monthly lunches and more.

We are looking for an Accounting Specialist who will be responsible for posting and processing payments to vendors and employees, researching previous balances and invoice/payment discrepancies, completing monthly accounting support schedules including pre-paids, accruals, and depreciation schedules in addition to processing and recording equipment activities and maintaining inventory control.   

Essential duties and responsibilities include the following. 

  • Verify, enter, process vendor invoices, check requests and employee expense reports
  • Process and record electronic payments in proprietary system and in Quickbooks
  • Work with vendors to establish automatic or reoccurring debits
  • Obtain support for corporate Amex charges and code/upload charges
  • Research any previous balances, invoice or payment discrepancies
  • Setup/close vendor accounts
  • Obtain and maintain vendor W9s and vendor lists for 1099 MISC reporting  
  • Verify W9’s on file and release funding holds on merchant accounts related to 1099K reporting
  • Prepare and record journal entries
  • Produce spreadsheets to upload into Quickbooks
  • Complete assigned Accounting department processing request tickets
  • Maintain monthly AP accruals
  • Maintain and reconcile pre-paid accounts
  • Maintain and reconcile fixed assets/depreciation schedules
  • Complete month end close processes such as reconciliations
  • Maintain and oversee manual and electronic filing records
  • Maintain and oversee physical control of equipment inventories including processing equipment activities in/out
  • Participate in biannual inventory audits
  • Participate in fixed assets audits
  • Participate in providing AP support for annual financial audits
  • Interaction with customers (both internal and external)
  • Issue identification and troubleshooting
  • Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Degree in Accounting is preferred
  • Must have 1-3 years of experience in an accounting function
  • Must have working knowledge of Microsoft Office products
  • Must have working knowledge of Quickbooks
  • Must have an understanding of accounting principles
  • Must have strong spreadsheet skills
  • Must have ability to learn proprietary systems quickly
  • Must have commitment to quality and customer service
  • Must be able to work well independently or in a team environment
  • Must have ability to thrive in a fast paced, high energy work environment
  • Must be organized, responsible and reliable
  • Must be able to communicate with internal and external customers in a clear, concise and understandable manner both verbally and in writing
  • Must be able to communicate effectively under extreme pressure
  • Must possess excellent analytical and problem solving skills
  • Must have problem analysis and assessment skills



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